SOAR

We have a number of enhancements and bug fixes to the Event Signup feature that we wanted to make available to you immediately. Here they are !

Bug Fixes

• Event Registration block on Home Page now sorts events by their upcoming date
• The Attendee List for an Event will not show any cost information if costs are not enabled for that event
• When an Event is using the No Time option, only the date will shown on the Event Signup pages

Signup Type – Individual

The initial Event Signup used a “style” we call Family Style. Where possible an entire family would signup during the same registration. Scouts and their Parents (even if leaders) would all register under a scout’s name. Only those adults without scouts would register separately.

We have introduced a 2nd Event Signup style called Individual. Under this style each member of the unit (scout, parent, leader) will register separately. When a scout registers they cannot assign number of attending to the adults field. When an adult registers they cannot assign number of attending to scouts. Through this method the Attendee List will have a full list of all names that will be attending an event – scouts, parents, and adult leaders.

Dollars and Cents

The initial release of Event Signup only supported “integer” numbers which meant that Event Costs could not include cents (¢). The Event Signup feature has been updated to support both dollars and cents for Event Costs. This also flows into the Online Payment connection with Event Signup.

Registration Retention

The initial release of Event Signup linked a user account to an event. When the Attendee List was displayed, it pulled the member’s name from the user account. It quickly became apparent that while this method worked for current events, it would not provide for historical display of past events. After a user account was deleted, no name would be displayed in the Attendee List.

The member name is now stored with the event registration, providing a historical record of attendance independent if the member’s website/Roster account exists.

Event Signup Cutoffs

We have added 3 methods for closing registration for events, while allowing the Attendee List to still be viewed and edited. These can be accessed at the Signup Admin page for an event.

1. Manual closing of registration
2. Pick a date on which to automatically close registration
3. Pick the maximum number of registrants allowed. This can be counted by All Attendees or just by Scouts that signup.

Attendee List

A number of updates have been added to the Attendee List display

• The date and time of initial registration is now recorded with each registration.
• Registration date/time is displayed on the Attendee List page
• The Attendee List can be sorted by Name or Date/Time.
• The Total Costs for the event are now shown in addition to the Total Collected, which is based on the Paid checkboxes.

Event Registration Home Page Block

Below the Title of the Event, the following information will now be shown.

• The number of currently registered attendees
• If there is an Attendance Cutoff, this will be shown as part of the number of currently registered attendees
• If you select a Date Cutoff for registration, it will be shown as well.

Registration Editing

The Signup Admin page now contains an option to allow members to edit their own registrations.

After a member registers, they can go to the Attendee List page and see an Edit link next to their registration.

This feature only works when members are using individual accounts, not shared accounts.

Print View

To assist with using Event Signup information offline, a new Print view of the Attendee List has been added. Look for the icon on the Attendee List page.

In addition to the information on the Attendee List view, phone numbers for the registrant is shown. If the registrant is a scout contact information for their primary parent will also be shown with their name.